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To keep your business ahead of the game, you’ll need to make sure you’re up to scratch with the newest technologies and innovations. After all, staying efficient and versatile means having every powerful tool available to you in your arsenal, and making sure you know them inside and out.
One of the headline modern technologies is automation, and it’s changing the way businesses worldwide operate. Instead of handling repetitive tasks yourself, automation saves you time and makes you more productive, meaning that you can spend more time on the stuff that matters.
Automation is a game changer and can truly transform your organisation to reach its full potential. That’s why in this article, we’re going to go over the ins and outs of how automation can transform your business’s everyday tasks and empower your productivity, as well as how you can get started with automation today.
Common Business Tasks and Their Automation Potential
Data entry and management
The process of data management and entry is simply tedious. Automation empowers you to take advantage of modern technology and eliminate this long process, letting you do what would take a long time in a matter of seconds.
For example, let’s say that you need to undertake data entry from a bunch of digital forms. Where that task would once take hours to do manually, automation can speed up the process and have it done in a batch — a process that only takes a few seconds. This means that you can save time all around and get onto more important parts of your work, keeping your productivity high.
Automation also removes human error. Due to it simply completing a process automatically, it will replicate that process perfectly. This means you can trust it to do the job perfectly, as long as it’s been set up correctly. There’s no space for human error, and that saves time checking that everything is correct and having to fix mistakes afterwards.
Scheduling and reminders
Having to manually schedule your calender can be daunting. Especially when you have so many appointments floating around – or so many people to schedule for – it can be impossible to keep up with everything.
Automation solves all of this. You can automate appointments and tools, to make scheduling far easier — using a tool like Power Automate Calendar Pro in Microsoft Teams and Outlook lets you automate the whole process. This lets you use automation to book appointments smartly.
Ultimately, this will lead to fewer missed appointments and much easier scheduling in the long run, and automated reminders will ensure that you will never forget that you have an appointment. On top of this, you’ll also be able to collaborate much more easily with others in your organisation, as automation enables collaboration and connectivity.
Email and communication workflows
Emailing is a key part of the business day-to-day. With so many emails coming and going from your inbox, keeping track of them all can be a nightmare. Automation does help with this in many ways, though.
Automated responses, such as welcome emails, autoresponders, and out-of-office emails will ensure that you can respond quickly and automatically to emails with basic information, meaning that you don’t have to manually respond to every email with the same basic information.
However, email organisation is also vital here. It lets you ensure that you can access the right files quickly, and ultimately improves your workflow. However, organisation can take a lot of time, especially with a high volume of emails. However, using automation to smartly tag and organise emails can save this time, and let you access your most important emails more easily.
Report generation and distribution
Reports are important for ensuring that you know how your organisation is performing and being able to use data to make decisions for the future. However, collating data and generating reports can be a tedious process, that takes time away from other parts of your organisation.
By automating the process, you remove the need to manually collect and collate data, as well as the process of generating reports and distributing them. That whole process is automatic, so you can focus your time on growing your business.
Automation also removes human error, so you can ensure that your reports are consistent and won’t contain errors. On top of this, generating reports automatically means that you don’t need to create new reports manually, so you can generate up-to-date reports faster.
Getting Started with Automation
Automation can be daunting to get started with but can be broken down into key steps that can set you on your way.
Here are some key steps to getting started —
- Identify where automation can help your business: The first step is to identify where automation can help your business. Using data, you can find repetitive tasks in your organisation that you can use automation within.
- Start Small: Don’t try to use automation everywhere at once. Start small, and then scale up automation within your business as you get more comfortable with it.
- Ask for help: A helping hand will go a long distance. Reaching out to a trusted provider for help will give you that support to get started and will let you take the step into automation.
Ultimately, automation is a key technology and getting started with it sooner rather than later is vital.
Ready to Get Started?
Utilising automation within your organisation will help boost efficiency and give you an edge over the competition, letting you do repetitive tasks automatically instead of having to manually complete them. You also get rid of the chance of human error, and let yourself have more consistency throughout your tasks.
If you’re looking to get started with automation but don’t know where to begin, reach out to us today. We’re here to help and will support you in getting started on your automation journey.
Get in touch with us now and see how we can help you.
